Template

Supplier quote comparison template

Copy this structure into Excel, Google Sheets, or QuoteLevel. The goal is to compare the same scope, the same terms, and the same risk — not just the same total row.

Columns

Column	What to enter
Supplier	Legal name and quote reference.
Quote date / valid until	When the quote was issued and when it expires.
Incoterms	EXW, FOB, CIF, CFR, DDP, DAP, plus named place.
Payment terms	Deposit %, balance timing, Net 30/60.
MOQ	Minimum order quantity and price break.
Lead time	Days/weeks from PO to delivery.
Product subtotal	Material, printing, finish, assembly, testing.
One-time charges	Tooling, molds, plates, setup, sampling.
Freight	Included or quoted separately; named destination.
Duty / clearance	Included, excluded, or estimated.
Packaging	Inner box, master carton, pallet, crate.
Warranty	Length and coverage.
Landed total	Subtotal + charges + freight + duty + financing.
Risk score	Missing scope, unclear terms, lead time, warranty, validity.
Risk-adjusted total	Landed total × risk premium.
Source	Page number and snippet for every number.

Minimal version

If you only have ten minutes, use these six columns:

Supplier
Scope included / excluded
Incoterms + freight + duty
Payment terms + MOQ
Landed total
Open questions

How to score

Do not average your way to a decision. Use the landed total first, then apply a risk allowance for missing scope and weak terms. If two suppliers are within 3%, the decision should be about lead time, warranty, and supplier reliability — not another spreadsheet row.

Skip the spreadsheet. QuoteLevel builds this table from the supplier PDFs you already have, with source links and a printable approval report. Add it to Chrome.