For SMB procurement teams
Stop comparing unit prices. Start comparing landed cost.
QuoteLevel turns 2–10 supplier PDFs into one auditable comparison: scope gaps, freight, duty, payment terms, and a risk-adjusted total you can defend.
The real problem
Five quotes. Five different definitions of “included.”
One supplier quotes FOB and leaves freight out. Another includes duty but doubles the MOQ. A third looks cheapest until you add tooling, packaging, and a 50% deposit. Excel makes you normalize all of it by hand.
Scope is not aligned
Freight, duty, tooling, sampling, packaging, warranty, and payment terms live in different places — or are missing entirely.
Unit price hides the real cost
A lower unit price can be the more expensive award once MOQ, freight, financing cost, and risk are included.
Approval needs evidence
“The AI said so” is not a procurement justification. Every number needs to point back to the supplier’s document.
How it works
Three steps. No supplier onboarding.
Suppliers keep sending their own PDFs. QuoteLevel does the normalization.
- Drop 2–10 PDFs. QuoteLevel parses them locally and extracts line items, charges, Incoterms, payment terms, MOQ, lead time, and warranty.
- Align the scope. Missing, excluded, and unclear items are flagged. Every number links back to the source page.
- Decide and defend. Get a landed cost, a risk-adjusted total, a recommendation, and a per-supplier question list.
Sample output
The cheapest quote is not always the lowest cost.
In this rigid-box example, NorthPack has the lowest headline landed cost — but freight and duty are excluded. EuroBox is the safer award after risk adjustment.
| Scope | NorthPack | EuroBox | Pacific Print |
|---|---|---|---|
| Material / product | $21,000 | $23,500 | $18,600 |
| Printing + finish | $2,400 | $2,000 | $2,600 |
| Tooling | $850 | Included | $1,200 |
| Freight | Excluded | $1,800 | $2,400 |
| Duty / import clearance | Excluded | Included (DDP) | Excluded |
| Payment terms | 30% deposit | Net 30 | 50% deposit |
| Lead time | 25 days | 35 days | 45 days |
| Landed total | $24,320 | $27,377 | $24,906 |
| Risk-adjusted | $25,050 | $27,377 | $25,168 |
Before you approve
Know what to ask, not just what to compare.
Every gap becomes a question you can send before award: missing freight, unclear Incoterms, short warranty, long lead time, or a deposit that hides a financing cost.
- Copy all questions into an email in one click.
- Export a CSV for your comparison file.
- Print a one-page approval report with the recommendation and source links.
Pricing
Free while the beta is open.
Start with the free beta. Paid plans are for teams that need more quotes, history, and approval packets.
Free beta
For early users who will give feedback.
- Up to 10 quotes per comparison
- Landed cost and risk adjustment
- CSV and printable report
- Local history
Starter
For a buyer who compares quotes every week.
- 20 quotes per month
- 5 saved comparisons
- Approval packet export
Team
For sourcing teams and agencies.
- 100 quotes per month
- 3 seats
- Shared history and approval packets
Questions
What buyers ask before installing.
Does QuoteLevel read my browsing history?
No. It only reads the PDFs you choose and sends the extracted text for analysis. It does not request all-site access, tabs, history, cookies, or downloads.
Does it work with scanned PDFs?
Version 1 works with text-based PDFs. If a PDF is scanned, QuoteLevel asks you to paste the text. OCR is planned for a later version.
How accurate is the extraction?
Every line item and charge comes with a source snippet and a confidence value. You can correct any cell before you export. The comparison math is deterministic, not another AI guess.
What happens to my quote data?
PDFs stay on your device. Only extracted text is sent to the analysis backend. The backend caches the extracted structure by a hash to avoid reprocessing the same document.
Can I use it for construction bids?
The comparison engine is built for supplier quotes today. A construction bid-leveling template is on the roadmap. Join the beta if you want to test that use case.
Why not just use ChatGPT?
ChatGPT can summarize a PDF. QuoteLevel aligns scope across documents, normalizes units and terms, calculates landed and risk-adjusted cost, and keeps a source-linked audit trail you can defend.
Make the next award defensible.
Install the free beta, drop in three quotes, and see which one is actually cheapest after freight, duty, payment terms, and missing scope.
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